Posted By BCD Meetings & Events on 06/23/2018 Travel Resort Meetings

Expense Tool Provides Secure Online Reimbursement Process for HCPS and Other Non-Employees

Expense Tool Provides Secure Online Reimbursement Process for HCPS and Other Non-Employees

BCD Meetings & Events launches newest producton the MeetingSourceTM platform


CHICAGOJune 19, 2018– BCD Meetings & Events (BCD M&E) has launched its second key product on their MeetingSource by BCD Meetings & EventsTM  platform, Expense, which provides a secure, intuitive and efficient process for capturing, verifying and reporting non-employee expense reimbursements.

“The challenge with non-employee reimbursements has traditionally been the cost associated with providing a license to an internal expense system or the time and effort involved in a manual submission, verification and reimbursement process,” said Ted Stone, SVP, Global Technology & Products.“MeetingSourceTM Expense provides the attendee, from HCPs to speakers to VIPs, a straight-forward and secure means to submit their expense data while providing our clients an elevated level of data accuracy and compliance confidence.”

MeetingSourceTM Expense can be loaded with attendees from any registration system and configured at the individual meeting level with expense categories and sub categories to streamline the user experience and ensure compliance. That data can then be easily exported to acsv; and in future updates, data can be extracted via an API for integration directly into the customers AP system, allowing for easy transference of data.

“Key benefits to customers are automation, flexible configuration per meeting, but most importantly, the service checkpoint and verification of accuracy to wrap around the technology," said Jeannie Griffin, VP, Product & Technology Solutions. "MeetingSourceTM Expense creates process efficiencies for our teams, as well as our customers, providing more time to focus on accuracy and data transfer.”

The Expense tool is web-based and mobile friendly, making it convenient for users to upload their expenses as they incur them—at the end of each day or once they’re back in the office. 

“BCDM&E continues to invest in developing products that digitize our services and empowers our clients and teams,” said Stone. “Expense is the second of several key products we will be releasing this year on our MeetingSourceTM platform.” 



About BCD Meetings& Events

BCD Meetings & Events, a trusted, award-winning global meetings & events agency, helps companies design and execute meetings and events through strategic solutions, innovation and the power of imagination. BCD Meetings & Events employs more than 1,430 passionate, creative employees that believe in the power of human connection. Headquartered in Chicago with locations in more than 50 countries, BCD Meetings & Events offers customers solutions ranging from event design and execution to full strategic meetings management programs. BCD Meetings & Events is an independently managed operating company of BCD Group and a sister organization of BCD Travel. For more information, visit

About BCD Group

BCD Group is a market leader in the travel industry. The privately-owned company was founded in 1975 by John Fentener van Vlissingen and consists of BCD Travel (global corporate travel management), Travix (online travel: CheapTickets, Vliegwinkel, BudgetAir, Flugladen and Vayama), Park ‘N Fly (off-airport parking), Airtrade Holland (consolidation and fulfillment). BCD Group employs over 14,000 people and operates in 109 countries with total sales of US $26.4billion, including US $10.4 billion partner sales. For more information, visit

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